Minutes of a public meeting to establish the
Present: Roy and Maureen Alilain, Roy and Sandy Burgess,
Tony and Doreen Geboers, David Johnston and Carol Gibson, Ron and Wendy
Higgins, Rick Howard, Ken and Heather Kirk, John and Zuzana McDonald, Michael
Mitchell and Janna Stephen, Brian and Elaine Palmer, Ron and Terry Reed, Gerry
Savary, Richard and Carolyn Waclawik, Dan and Sheryl Weber, Jeffrey Cannons,
Councillor Lonnie Watkins.
Call to Order:
Ron Higgins
called the meeting to order at 4:00 p.m.
Ron introduced the working group formed in September 2006 to explore the
re-establishment of a Malcolm Lake Cottagers Association that was formed many
years ago and was now inactive. Members
of the working group include: Ron
Higgins, Sandy Burgess, Ken Kirk, Carolyn Waclawick and Carol Gibson. Ron explained that once the Executive was in
place for the MLLA, the work of the group would be complete.
Ron also
welcomed Councillor Watkins to the meeting.
Adoption of Minutes: N/A as this was the inaugural
meeting of a new association.
Treasurer’s Report: In the absence of a treasurer, Ron reported that funds from the Malcolm
Lake Cottagers Association had been turned over to the newly-organized MLLA and
that a bank account will be established for the MLLA.
·
Prior
to 2007 – balance $895.69
·
2007
Revenue
·
Membership
receipts - $375.00
Total $1,270.69
Memberships pending $240.00
·
2007
Expenses
o
Federation
of Ontario Cottagers Associations $225.25
(based on 45 members)
o
Officer
liability $250 (covers up to 12
executives)
o
Committee
expenses $600 (estimated)
·
Balance
$195.44 (estimated)
Committee Reports/ New Business: Ron Higgins and Sandy Burgess gave
a PowerPoint presentation (attached to these minutes) on the working group’s
proposed by-laws and mandate for the incoming MLLA executive. In addition, Ron and Sandy provided an overview
and findings of a survey that was sent in early 2007 to all known property
owners on Malcolm Lake. With respect to the survey, Ron informed those present
that he had gone before the North Frontenac Township Council seeking
information on key concerns raised in the survey, including the Ardoch dump,
planned development on Ardoch (Green) Lake and the Malcolm Lake Trailer
Park. Ron also noted that he had been in
contact with the Ministry of Natural Resources with respect to fish stocks on
the lake.
Included in
the presentation was an overview of the proposed mandate and MLLA objectives
which was followed by questions and answers.
Brian
Palmer asked for clarification on “seasonal” vs. “all season temporary”
residents (as outlined in the presentation). Ron Higgins clarified that
“seasonal” is defined as those landowners who reside on Malcolm Lake during
part of the year while “all season temporary” would be those who reside on the
lake part time but throughout the year.
Tony
Geboers asked about the awareness of sewer facilities at the Malcolm Lake
Trailer Park. Ron replied that he understood that the park was inspected for
health issues but he was unaware of sewer issues.
It was
agreed that the mandate and objectives that were presented were fair and no
objections were expressed.
Election of Officers:
Ken. Kirk took the floor and outlined the proposed role of the MLLA
Executive and then called for nominations for President, Vice-President and
Secretary-Treasurer.
President:
name put forward Ron Higgins. Motion to move to close nominations: Gerry
Savary. Carried.
Vice-President:
name put forward Sandy Burgess. Motion
to move to close nominations: Gerry
Savary. Carried.
Secretary-
Treasurer: Moved by Brian Palmer to
nominate Elaine Palmer. Seconded by Jeffrey Cannons. Motion to move to close
nominations: Wendy Higgins. Carried.
The meeting
was turned over to the new Executive who called for two volunteers who would be
prepared to audit the Association financial information. Volunteers who came forward: Tony Geboers and Sheryl Weber.
Other Business:
Adjournment:
Moved by
Wendy Higgins, seconded by David Johnston that the meeting be adjourned at 4:35
p.m. Carried.
Next Meeting:
Tentatively in August, 2007, location and time to be confirmed.